Is technology being used to the fullest potential in your workplace? If you’re like most businesses, the answer is probably no.
Multifunction printers (MFPs) have become a staple in the workplace environment, and most employees have come to embrace this technology for its ability to print and copy. This high performing machine also offers the capability to scan; however, not all employees are reaping this benefit as they are not comfortable with using the scanner or are not aware of its capabilities.
Here are four key ways that scanning in the workplace can help to streamline operations and dramatically boost efficiency:
Scan to Email: Have you ever wasted time waiting for a fax confirmation to make sure that your document got into the hands of the right recipient? Scanning eliminates this frustration by allowing employees to scan a document directly to a recipient’s email address.
Scan to a Folder or Network Drive: Creating a folder or network drive on your computer to keep your team’s important documents organized and easily accessible is a smart decision, and your MFP can make this task even easier for you by offering the ability to scan these documents directly to a specified folder or network drive.
Automation: Today’s MFPs use technology called Optical Character Recognition (OCR), which digitalizes the data on your scanned document and allows for easy editing on your computer. You can copy and paste these digitalized documents as well as index, file and store them quickly and easily.
Workflow: If your office is like most work environments, it involves a lot of paper constantly being shuffled between parties. Scanning, however, can direct documents into a digitalized workflow process. Through this process, employees will have instant access to documents when they need them, and key personnel can monitor the workflow progress.
Scanning offers the ability to revolutionize a workplace that has historically relied heavily on paper by bringing a sense of organization, efficiency and productivity. Making your employees aware of all of the capabilities that your MFP offers (especially scanning) can allow your team to work with increased efficiency.
