Odds are, that if someone were to ask you how many printers are in your office you would guess incorrectly—and you’re not alone. It’s been estimated that close to 90% of business leaders are unaware of how many printers they have in their inventory and the associated costs that go along with maintaining them.
The question is, is there any benefit to knowing how many printers you have? Absolutely! If you don’t know how many printers you own, you can’t know how much they’re costing you in service, consumables, and energy – and chances are, it’s a lot more than you think.
Fortunately, there’s a solution: a comprehensive print assessment can help put you on the path to a more streamlined, efficient print environment, and significant cost savings.
Print Assessment Tips
A print assessment is a necessary measure to determine the total cost of print in your organization. Once you gain knowledge of the size and scope of your printer fleet, you can begin to make the changes needed for cost savings and improved efficiency. If you want to conduct an assessment on your own physically walk around the office, clipboard in hand, and note the make, model, and approximate age of each printer and its exact location. You can gain a snapshot of your daily usage by printing a configuration sheet at the beginning and end of the day for each device.
Once you have the numbers in hand, you’ll need to know how each printer is being utilized, and whether or not placement is impacting document workflow either positively or negatively.
Next, ask yourself a few simple questions:
- How many different makes and models do you own?
- What is your device to user ratio?
- Are printers placed efficiently for easy access?
- Which printers seem to always be in need of frequent service?
The more brands you carry, the more complicated your supply inventory, service and maintenance becomes; while incorrect placement can cause downtime due to long waits. Once you map out your inventory, you can formulate a plan to improve your print environment.
Choose a Partner
Conducting a thorough and accurate assessment can be complex and challenging. A professional print assessment can quickly and accurately determine your total cost of printing, taking into account an inventory of all print devices, usage by device, actual print costs, user activities, energy consumption and recycling practices. The right partner can help you discover and implement the necessary changes for immediate and long lasting savings and efficiency.
Contact a QDoxs representative today to learn more!
