Xerox® Workplace Cloud delivers authentication, print management, cost control and mobility workflows. This platform is ideal for accounts that want to reduce local network infrastructure or manage printers across multiple locations and networks. It is easy to set up and use, and because it is hosted in the cloud, all updates and patches are managed by Xerox. This frees up your IT resources, while maintaining the maximum security aspects you would expect.
Overview
Managing an ever-demanding workforce has plenty of headaches to deal with, and sometimes printer and document security is low on the priority list. Xerox® Workplace Cloud is easy to set up and use, so it’s the ideal choice for businesses or organizations with limited access to IT or looking to consolidate IT resources. And because it’s a cloud-based virtual print solution, it works across multiple networks, giving you complete control of every printer at every location.
As printers and multifunction printers become smarter and better connected to the systems your business uses, you need a better, low touch way of bringing this under control. You need a simple, yet effective ways to allow only authorized users to access only the systems they have permissions, all the while keeping the user experience simple.
Single Sign-On (SSO)
Make use of our single sign-on capability to access your SSO-enabled Xerox® ConnectKey® Apps. Conveniently authenticate at the printer once and then securely access all your MFP SSO-enabled apps without having to remember long passwords or perform any additional, time-consuming login steps.
To ensure peace of mind, all credentials are kept safe using login tokens stored and retrieved using triple encryption within a tamper-proof software vault.
Content Security
Workplace Cloud allows authentication to control secure access to the printer and your networked systems, using a wide range of authentication methods including card ID and mobile device authentication.
Our content security feature safeguards against data or intellectual property loss by searching all documents printed either in the office or home location using a specific administrator-defined term or text string (e.g, confidential, internal use only, etc.). If a match is found, an alert along with the job details and content will be sent to the administrator for follow-up.
Print Management and Cost Control
Don’t leave it to chance and have confidential documents left on the printer output tray for others to see. Submit your jobs to our secure single queue from any PC or mobile device. Once you have authenticated at a networked printer of your choice, you can then view, select, and modify job settings, print, or delete them as you need.
You can also set essential print rules to control costs and restrict access to devices/features at the user/group level. Enable job quotas to limit print volume per user by day, week, or month… it’s up to you!
