Does your organization have a document processing system?
The term document processing system sounds very stuffy and official, but really all it means is how your office handles paperwork. A good document processing system means that the paperwork you get (both physical and digital “paperwork”) or create gets processed in such a way that the people who need it, get it—and in the format they need it in.
A great foundation for any workplace’s document processing system is Xerox Workflow Central, a productivity platform with a suite of very impressive tools. We covered it recently here on the QDoxs blog, so if you missed our post, go back and read it here: How to Automate Common Workflows With Xerox Workflow Central.
In today’s post, we’ll be digging into one of the most powerful features of this platform and how it can help you enhance the efficiency of your document processing system: combination workflows.
Let’s take a look:
What Are Combination Workflows in Xerox Workflow Central? Why is Everyone Talking About Them?
In Xerox Workflow Central, a combination workflow is the process by which a user processes a document through two or more of the tools included in the platform. It sounds pretty simple, but having this ability is actually pretty revolutionary; that’s why whenever Xerox Workflow Central comes up, people tend to mention combination workflows.
As we discussed in the previously linked blog post about Workflow Central, the suite is packed with useful tools. It has the ability to translate documents from one language to another, convert scanned handwriting into digital, editable documents, transform a document into an audio file where it’s read out loud to you, and so much more.
Now, knowing those features, imagine what you could do by combining them. We’ll explore that a little more next.
From One App to Another: Examples of Combination Workflows Real Organizations Are Using Now
The power and time-saving efficiency of combination workflows really shines when you have an end goal in mind for a process which needs to be repeated regularly.
For example, imagine that you regularly communicate with another department or clients located in another country. Say, for example, their primary language is Spanish, and you speak English. You get a lot of documents from this Spanish-speaking department, and you need to be able to not only translate them into English, but absorb the information in them quickly.
You could set up a combination workflow where the original document is passed through three separate tools: the translator, the automatic summary tool, and the audio converter. This would result in a summarized, translated document which you could listen to as an audio file—and all this can be ready for you within just a couple of minutes!
Time For an Office Upgrade? Want to Know More About Xerox Technology? Here’s How to Start
If you’d like to discover more about how Xerox technology can streamline efficiency in your office and become the cornerstone of your unique document processing system, please feel free to contact us and let us know how we can be of service. You’re also warmly encouraged to request a free online quote.
