To Albert Einstein, an empty desk may have been the sign of an empty mind, but for most, a neat, orderly work environment is the key to productivity. When you consider the trend towards a paperless office, and all the digital solutions available to users today, it’s surprising how much paper can still be found littering desktops around the country—but there is a solution.
Xerox ConnectKey technology, found inside every Xerox ConnectKey-enabled MFP, has built-in scanning capabilities that surpass the competition. The scanning process can help to clear desktops of clutter by storing documents in the cloud or digital folders for quick, secure access.
Here are four ways you can leverage this technology and get organized, so you can focus on other, more important matters.
1. Mobile Scanning
Thanks to wireless technology and BYOD (Bring Your Own Device), more work is done out of the office than ever before. The Xerox Mobile Link App, lets you capture images and scan documents with your smartphone, combine and merge them into password protected PDFs, and send them to the cloud, email, or to be printed, simultaneously.
2. Scan-to-Cloud
Being able to scan to Box, Dropbox, and Google Drive offer secure cloud storage for even your most confidential documents, and the Xerox ConnectKey-enabled MFPs make it simple to scan to these cloud applications, so you can organize, send, and share documents with ease.
3. Scan-to-Searchable PDF
If you’ve ever scanned an item and been unable to find it when you need it, you’ll appreciate this feature. Scan-to-Searchable PDF allows you to quickly and easily locate your lost files, with the click of a button.
4. Scan-to-Editable File
Make outdated print material relevant again, with optional Scan-to-Editable software, that can easily convert scanned material in to an editable, Microsoft Word file. In addition to helping clear your desk of more paper, this environmentally friendly solution can save hours of valuable time you may have spent inputting the data, allowing you to change only what’s needed.
Xerox ConnectKey technology has changed the way small businesses print, share, and store their documents, with powerful tools designed to increase efficiency and productivity, reduce print costs, and enhance security. Contact us today to learn more.
