There’s a “secret” to improving efficiency in nearly any office—but it takes a little practice.
The key is to have an eye for bottlenecks, those particular pain points during your workflow where problems and slowdowns always seem to consistently occur. Once you’ve identified a bottleneck, you can take the necessary steps to resolve whatever it is that’s causing the problems.
One of The Most Common Causes of Office Bottlenecks
One of the most common problems in an office-based work environment is not having a well put together Electronic Document Management System (EDMS). As implied by the name, an EDMS is a structured methodology for how your business handles digitized documents—including the scanning and archival of hard copy documents into a digital format.
While no two businesses have the exact same EDMS, we do touch on the topic in some detail in our post Why Businesses With an Electronic Document Management System (EDMS) Are Better Organized & Save Money. Give it a read and you might find some areas where you can relieve bottlenecks in your own organization.
In the following section, we’ll be talking about a powerful way you can eliminate document bottlenecks as part of your overall EDMS with a powerful tool called Nuance eCopy. Let’s take a look:
What is the Nuance eCopy Document Capture and Management Software?
Nuance eCopy is unique software fully compatible with your Xerox multifunction printer. The purpose of the software is to keep document handling running smoothly for all members of your staff—no matter what kind of document they’re working with. Thanks to the eCopy ShareScan platform, you and your staff can enjoy the three-step process of capture, process, and connect.
Fast on-ramping using this system is possible thanks to the many scanning features of the eCopy Document Capture and Management software, such as multiple-document scanning to a single PDF, document previews, and a fully customized “remember me” feature which makes it easier to repeat the same style of task over and over without re-configuration.
Push-Button Collaboration and Easier Scan-to-PDF Features with Nuance eCopy ShareScan
With a single touch, users can share or collaborate on a document. Sharing options include full integration with the most popular directory systems, and collaboration can take place on nearly any of the cloud platforms your business is likely to use, including Microsoft SharePoint, Google Drive, or Dropbox. And yes, there is SalesForce integration as well.
But what about users not in the office? When combined with the Nuance Business Connect mobile app, users can scan documents with the camera on their smartphone, edit that document right in the app to edit important information, add notes or signatures, and more, and then send that document to the printer or cloud. Thanks to industry-leading OCR technology, these scans are high quality, searchable, and nearly indistinguishable from documents scanned with a “real” scanner.
To learn more about the Nuance eCopy software, please view our brochure here.
Learn More About Extending the Capabilities of Your Xerox Multifunction Printer
One of the reasons more businesses choose to use Xerox technology is because of how extensible modern multifunction printers are—these machines can be truly customized to your exact specifications. Whether you want to archive and collaborate on your documents from the cloud or meet your company sustainability goals, there’s an app, built-in feature, or add-on of some kind that can accomplish your unique goals.
If you’re ready to upgrade to Xerox, please feel free to visit us at our convenient Seal Beach location, give us a call at (562) 435-2769, or request a free online quote.
