Businesses can save thousands of dollars per year by optimizing their document workflows.
That’s not an exaggeration—forgetting the obvious budget improvements for printer supplies, the time savings alone can stack up, and fast. Assume that there are roughly 260 working days per year after holidays and weekends. If a small business with, say, 10 employees makes a few changes that saves each employee 10 minutes per day, that stacks up to over four hundred working hours annually, which happens to work out to about 18 days.
What would it mean for your business if you had a few extra weeks of manpower every year?
Here’s just a few ways that Xerox makes it possible:
Remove Repetitive Steps With Digitized Workflows
Did you know that Xerox VersaLink and AltaLink printers allow users to create what are known as one-touch apps? These are apps that allow you to have a single button on your home screen that process a predetermined task which you can define yourself. This is a powerful way to save time on tasks that tend to be repeated often, such as scanning a document and archiving it to a specific folder in the cloud, or making a copy of a document and emailing it to yourself.
Get Integrated With the Cloud For Sharing, Document Archival, and More
Xerox MFPs have powerful cloud integration options. Whether you use Docushare Flex, Dropbox, Microsoft 365, or nearly any other major cloud storage platform, you can start scanning and archiving documents now. Making your documents accessible from anywhere with an internet connection—and from any kind of device, whether that’s a mobile phone, tablet, or desktop computer—can save a ton of time on collaborative projects, particularly if you work with remote employees or contractors.
Enhance User Freedom With Mobile Integration
Mobile friendliness is a corners tone of optimizing document workflows. Xerox technology gives you and your team the ability to access the power of your MFP whether they’re in the same office as you or on the other side of the world. Cross-platform solutions mean that team members can freely use whatever devices they prefer without having to worry about difficult configurations or running into incompatibilities.
How Optimized Document Workflows Can Enhance Data Security
Optimizing your document workflows has the added benefit of “forcing” you to review your security practices. Documents forgotten in print trays are wasteful, but worse, they might contain sensitive data. For most businesses, pull-printing is the solution. That’s just one of many improvements that can be made. For more information on securing your printer, check out our post on the topic.
Learn More About Optimizing Your Workflow With Xerox Technology
In addition to optimizing your document workflows, one of the easiest ways of extending the functionality of your Xerox MFP is with apps from the Xerox App Gallery. We’ve covered some of the best Xerox apps for businesses before—to get an idea of what’s possible, make sure to read our posts 3 Productivity-Boosting Xerox ConnectKey Apps for Small Businesses and The Best Xerox ConnectKey Apps to Start Using in 2019. It really is impressive what you can do to enable your printer to make growing your business easier.
And that’s what we’re here to do, too: make it easier for your to grow and expand your business with the best office technology. If you’d like to learn more about what a Xerox MFP can do for your team, please feel free to contact us today at QDoxs by dialing (562) 435-2769 or visiting us at our convenient Seal Beach location.
If you already know that Xerox is the right choice for your business, you’re invited to request a free online quote. We look forward to serving you!
