Better collaboration, faster response, material savings, enhanced information security – is there something holding all that back? Possibly, and the culprit may be sitting right on your desk.
Paper, once the mainstay of the small office, drains print fleet budgets, costs untold time in manual tasks like filing and retrieval and, most significantly, is prone to loss, mishandling, damage and aging. Certainly the SMB workplace still has a place for paper; however, the drive to digital reveals how affordable technology cuts the need for endless hard copies, many of which are unneeded.
Taking the office into the cloud
Departments that are driven by documentation – think HR, Accounts Payable/Receivable, and Sales/Marketing, to name just a few – can all benefit from a transition to cloud technology, which not only frees up your own bandwidth but also provides a host of share/store functions.
Consider …
- A last-minute document can be formatted, edited and distributed by an entire team working collaboratively from any location.
- Instead of devoting hours printing out and analyzing invoices, the documents can be scanned and organized by date, department or other criteria, giving your accounting team a fast picture of expenditures and payments – and helping them determine where you might save money.
- The highly confidential contracts and job applications typical of HR can find a safe and secure environment where information is protected via password and encryption – yet instantly accessible to authorized users.
- Aging documents that might otherwise fade, tear and disintegrate in a file cabinet are instead digitized for storage, providing a virtual archive of your company’s history and precedents.
An affordable choice
With the help of a Managed Print Services partner, you can integrate cloud technology into your workplace on a platform based around your needs and your budget. You could notice productivity improvement right away, while material savings of paper, toner and energy accumulate year over year.
Get the whole picture
To see how digitization can become part of your organization, contact us for a free, no-obligation print assessment of your workplace.
