Despite common misconceptions, small to medium-sized businesses bear the same amount of risk from a cyberattack as larger companies. And while large scale corporations may temporarily flounder while they recover from a data breach, the National Cyber Security Alliance reports that 60 percent of small businesses are forced to close their doors within six months of being victimized.
In light of these statistics it becomes apparent that SMBs need to take data security seriously, taking the time to identify areas of vulnerability and finding reliable, affordable solutions to safeguard sensitive materials. A great place to start is at the printer, where the right choices can have a positive impact and help reduce your chances of coming under attack.
Innovative Security Features
- User Authentication. – It’s not uncommon for office workers to submit a job for printing and allow time to lapse before picking it up, or forget to retrieve it altogether. Unfortunately, this leaves your information exposed to all, with the potential for documents to be copied, scanned, or stolen. Opt for a printer with user authentication capabilities, which require individuals to input a secure PIN number at the device or use a swipe card before documents are printed.
- Cloud-to-Device – Under the right circumstances cloud storage saves time and resources, but when documents are scanned to personal or unauthorized apps they may be intercepted by hackers. Automated cloud-to-device solutions help keep your information secure.
- Data Clearing – Like your office PC, an MFP contains a hard drive which stores an image of every document that has been scanned, copied or printed. Choose a printer that allows you to delete this data once it is no longer needed, using state of the art technology and algorithms.
- Encryption – Keep information safe while traveling across your company network with built in file encryption solutions.
- Password Protection – Hardcopy documents are at risk of being lost, stolen, or damaged. Digitize documents using secure scanning methods with password protection, for enhanced productivity and streamlined document workflows.
- Monitoring Print Activity – Choose an MFP that can monitor print activity and has authentication capabilities to see who is utilizing print equipment, and when and what they are printing.
- Scanning Solutions – Unregulated scanning practices leave data vulnerable to theft, while enhanced technology allows you to password protect PDF files to eliminate the risk.
Protect your sensitive data with comprehensive security solutions that can protect you from the most common document vulnerabilities. Contact us today to learn more.
