Xerox - QDoxs Office Solutions

Turning “Dead” Paper into “Live” AI Assets with QDoxs Backfile Scanning

Listen to the full episode: Powered by RedCircle If you are part of a modern organization—especially one navigating the complexities of hybrid work—you likely face a frustrating contradiction. You have invested heavily in cloud infrastructure, automated workflows, and remote collaboration tools. Yet, when you need a critical piece of historical information, the entire digital machinery grinds to a halt because someone has to physically drive to the office and pull a folder [...]

Key Differences Between Traditional Faxing and the XM Fax App

A while back on the QDoxs blog, we discussed some of the benefits of cloud faxing and how to get started. If you missed it, you can catch up here: A Beginner’s Guide to Cloud Faxing With Your Xerox MFP. In today’s entry, we’ll be looking at one of the cloud faxing solutions mentioned there: the XM Fax app. If you like the idea of less hardware to maintain in your office, [...]

This Microsoft Exchange Update Will Affect Sending Email From Xerox MFPs. Here’s What You Need To Do

Nobody likes deadlines, but if you use Microsoft 365 or Microsoft Exchange Online to send emails from your Xerox MFP, there’s an important one coming up. Don’t worry—it’s going to be easy! So, here’s what’s happening: next year, in March 2026, Microsoft will require the use of OAuth 2.0 instead of Basic Authentication for SMTP AUTH. If that just made you say “huh?”, you’re not alone. Essentially, the old style of authentication [...]

The Advantage of Using Xerox’s XMPie PersonalEffect Print for Personalized In-House Print Campaigns

Like most people, you've probably noticed that when you make a purchase from Amazon, Ebay, or basically any other online storefront, you'll see something along the lines of “Customers who bought this also bought...”. This is an example of marketing personalization based on your interests and purchase history. You may have even found a product you were interested in this way, and bought it—proving the technique works! Did you know that there's [...]

Personalize Every Page With Dynamic Content With the uDirect Plugin for InDesign

We live in an era of personalization. Whether it’s online with algorithms that know your preferences or at the hardware store where you can get custom shades of paint the same day you request them, people have come to expect and desire the things around them to be tailored to them. Advertising, of course, is no different. Which is why it feels so impersonal when you receive marketing material that’s clearly intended [...]

Finally: An App That Shows You How to Fix the Printer. Here’s How CareAR Instruct Works

While modern Xerox equipment is notoriously reliable, they’re still mechanical devices that are often running frequently for days and weeks and years. When a problem does crop up and you don’t have access to an IT professional to come and resolve it for you, there’s a wonderful little tool you’ll be glad to have in your pocket (literally): the CareAR Instruct app for Android and iOS. The app uses augmented reality to [...]

Windows Protected Print Is Here – Is Your Office Ready for Driverless Printing?

Printing on Windows is undergoing one of the biggest changes it’s had in decades. Yeah—it’s that big of a deal! At first glance, Windows Protected Print might sound like just another Microsoft update (you know, the one’s you click “do later” on!). But actually, this is a pretty big deal, and you don’t want to be caught unaware of how it works, especially if your office relies on the advanced printer features [...]

Build a More Connected Workplace With These Xerox Tools

What makes an office efficient? Is it the equipment and how fancy it is? Or the software? Or how well-stocked the break room is? No—it’s the people, of course! And nothing will cause those people to lose efficiency faster than a lack of communication, connection, and data transparency. As a whole, these problems are called “information silos,” which describes a situation where critical information (such as documents, customer data, and so on) [...]

Understanding Xerox Authentication Types: PIN, Badge, QR, and Password

In 2017, an unnamed casino in the United States was the victim of hackers who managed to exfiltrate over 10 gigabytes of data. The hackers accessed the casino’s network by accessing—get this—a fish tank. The fish tank had sensors connected to a computer, which regulated things like temperature, water quality, the automated feeding system for the fish, and so on. It just so happened to not be terribly secure, and it was [...]

How Xerox Technology Supports Every Step of the Document Lifecycle

Documents have a “lifecycle,” ranging from creation to deletion. Establishing smart ways of handling your documents along each step is a great way to make your life easier! In today’s QDoxs blog post, we’ll find out what each step of the document lifecycle is, why it’s important to understand, and how to use Xerox technology to support your documents (and thereby your team) for a more productive workplace. Let’s dive in: How [...]

FreeFlow Vision Connect: Multi-Location Data Tracking for Print Service Providers

Xerox and print service providers have a long, long history with each other—and by the looks of it, things are only getting better. You’ll recall our post Print Shops, Here’s How To Avoid Costly Mistakes by Standardizing Job Setups, where we shared with you how print service providers are using Xerox FreeFlow Workflow Software to standardize, automate, and optimize their print processes. Print shops and departmental in-house printers everywhere are enjoying more [...]

Xerox Analytics Tools to Reduce Costs, Waste, and Bottlenecks

How much do you really know about your organization’s print habits? If the answer is “not much,” don’t worry—help is available. By tracking and analyzing how your printer(s) are being used, you can boost productivity, seriously cut down on waste, and reduce bottlenecks during the busiest times of day. Thanks Xerox print data analytics tools, you can maintain a bird’s-eye-view of your print environment and make smart, data-driven decisions. Let’s take a [...]

A Budget Friendly MFP With Advanced Features and a Compact Design: The Xerox C325

When you hear “budget friendly printer” what immediately springs to mind? Unfortunately, it’s probably a bad word that marketers the world over have effectively banned from their lexicon—cheap. The word “cheap” implies something poorly made, prone to failure, or otherwise dinky. Thus we get the necessary but unfortunate overuse of “alternative wording” like wallet-friendly or budget-conscious. With this in mind, we’d like to be totally clear about something: the recently-launched Xerox C325 [...]

Weighing the Pros and Cons of Proximity Cards for Xerox MFP Authentication

Proximity card authentication can certainly be a quick, convenient, and secure way for your staff to access a shared Xerox multifunction printer in your workplace. This style of authentication is growing in popularity, since it’s often easier and faster than username/password based authentication, especially in busy offices. In an era where enhanced data security is needed by practically every industry, it makes sense. in this QDoxs blog post, if you’re considering implementing [...]

Directly Scan & Send Documents via Exchange Online Using Your Xerox MFP

For most organizations, one of the best ways to stay on top is to be more efficient than your competition. Everyone—well, everyone over 40—knows the story about VHS and Betamax. Sony’s Betamax technology was widely accepted to be technically superior to VHS. So why did everyone end up with a VCR instead of a Betamax player? Because JVC, the company who developed VHS, managed to win the war not because it was [...]

Work with a Production Printer? Save Time & Avoid Mistakes with PredictPrint Media Manager

Managing production printers can be a challenging task, even for seasoned experts. If not challenging, managing production printers can at the very least be tedious if you haven’t established the right workflows and tools. Which brings us to today’s topic: is your print shop or organization still manually adjusting settings on your production printer every time you use a new type of paper stock? Most probably, you are—or you have a few [...]

Print Shops, Here’s How To Avoid Costly Mistakes by Standardizing Job Setups

In the print business, there are three “tions” that will make your life easier: standardization, automation, and optimization. Xerox FreeFlow Workflow Software can help with all the “tions” you need the most—that’s why in today’s QDoxs blog post we’re going to talk about how FreeFlow can help with standardization by making your print processes more consistent and reliable, thus avoiding potentially costly mistakes and improving revenue. How Print Shops Use Xerox FreeFlow [...]

Manage Large Document Digitization Projects With Xerox Backfile Scanning Solutions

Do you have a large archive of physical documents that need to be digitized? Setting out alone to digitize really big collections like this can be intimidating—so it’s good news to know that you don’t have to thanks to Xerox’s Capture and Content backfile scanning service. Backfile scanning is a process wherein large amounts of documents are given to the service provider, who then digitizes them on your behalf. This is often [...]

Is DocuShare Go the Right Content Management Platform for Your Organization?

How do you store your paper and digital documents? When you want to digitize a hard copy, do you still do everything manually—from scanning the document sheet-by-sheet, to giving the digital file a name, and figuring out where it should go? What if you need to collaborate with someone on that digital document? Do you have a system in place for that? What if you needed to work on a previous version [...]

Choosing the Right Xerox Scanner for Your Organization’s Needs

Xerox carries a number of different dedicated scanners for different use cases. You can learn more about the different kinds of Xerox Scanners here. If you want to get down to the nitty-gritty, there’s also a detailed specification sheet available for the current models available. In today’s QDoxs post, we’ll go over some of these scanners and take a closer look at their use cases. Whether you need a production scanner or [...]

Wasting Time Looking for Documents? Solve That Problem Forever With the Intelligent Filer App

Did you know that studies have indicated roughly a quarter of all employees working in an office environment lose up to a full day of productivity every week searching for poorly named or organized documents? That’s a lot of time. How would your organization benefit if 24% of your staff members had an extra day on the clock each and every week? Even if the number is half that, it’s still a [...]

Is Your Printer Holding You Back? When It’s Time for a Small Businesses Printer Upgrade

Slow printing speeds? Constant maintenance? Poor print quality? These are just a few of the signs that your office printer is holding you and your entire team back from enjoying a more efficient, less-frustrating workplace. In today’s QDox’s blog post, we’ll explore some of the biggest red flags that are indicators that it’s time to upgrade your printer. Then, we’ll tell you a little bit about what to expect once you get [...]

Start Streamlining Your Workflows With a Xerox-Powered Document Management System (DMS)

At some point, everyone has heard the phrase, “drowning in paperwork.” Have you ever felt like that? In times past, wading through a sea of hard copy was more or less unavoidable. It was just the way things were. These days, however, it’s entirely unnecessary. Thanks to modern multifunction printers, like those made by Xerox, and easier-than-ever digitization systems, cloud-based secure storage, and a heaping serving of automation, you’ve got more than [...]

How Print Shops Can Increase Customer Satisfaction With XMPie’s Web-To-Print Software

The number one offering a print shop can make to their customer base could perhaps be summed up rather simply: convenience. One of the biggest convenience-boosters any print shop can offer their clientele is an online ordering system. Interestingly, the right systems—those that provide back end automation for order fulfillment—will actually increase convenience for the proprietor as well. In today’s post on the QDoxs blog, we’d like to take a look at [...]

How the VersaLink B415 & C415 MFPs Will Undoubtedly Boost Your Organization’s Document Productivity

Saying that a printer will undoubtedly boost your organization’s document productivity is a bold claim, we know—but the new Xerox VersaLink B415 and C415 printers are that good. Affordable, feature-packed, and right-sized (i.e., you won’t have to expand your office space just to fit it inside!), these are two fantastic printers. In today’s post on the QDoxs blog, we’re going to take a quick look at what you need to know about [...]

Cloud Cost-Cutting: How To Get Started With Xerox Cloud Services and Eliminate Dependence on Local IT Resources

In document-heavy office environments, switching to a cloud printing system can be one of the most effective ways to cut costs. In addition to reducing print expenditure, cloud printing promises not only convenience but also the kind of practical, down-to-earth productivity enhancements that any business would be wise to explore. In today’s QDoxs blog post, we’ll look at some of the ways the services offered by Xerox Cloud Solutions can reduce costs [...]

Why the Xerox VersaLink B625 Is More Than Just a Great Black and White Printer

Isn’t it nice when you find a product that over-delivers on its promises? We believe that’s exactly what you’ll get with the Xerox VersaLink B625, which is a great black and white printer… and that’s the understatement of the century! In today’s post on the QDoxs blog, we’d like to invite you to join us for a closer look at this affordable, high-quality multifunction device—and we think you’ll be just as impressed [...]

The Role of PDLs (Page Description Languages) in Choosing the Right Printer for Your Business

Have you ever purchased an electronic device or gadget, under the impression that it had a specific functionality, only to discover later that it fell short of your expectations? We’ve all been there. However, these scenarios are especially frustrating when the device fails to perform as desired due to an unforeseen issue that we weren't even aware could pose a problem. Even if you’re fairly knowledgeable about office equipment like multifunction printers, [...]

Need a Print Management System but Have Strict Regulatory Requirements on Data Control? This Might Be the Solution…

The problem: Your organization requires a print management system that offers robust features such as authentication and access control, accounting and reporting, mobile printing, and advanced security measures. However, you must also adhere to strict regulatory compliance requirements concerning data handling and security—cloud-based platforms aren’t an option. The solution: Xerox Workplace Suite. As part of the Xerox Workplace Solutions offerings, this on-site, self-custodial, server-based print management system provides both advanced features and [...]

Rapid Feedback Analysis From Customers or Staff With the ET-Survey App for Xerox MFPs

Whether you’re at the helm of a small or midsize business, handling the day-to-day operations of a charitable organization, or managing an educational facility, there’s something you’ve probably learned: effective communication is key. Most leaders would probably agree that the importance of good communication cannot be understated, regardless of which industry you’re working in. How do you know if your staff or customers are truly satisfied with their experience? The answer is [...]

Enjoy the Full Potential of Your NetSuite Account with the Xerox Connect App for NetSuite

When you hear the phrase cloud-based enterprise resource planning system, your head might spin a little—but many small and midsize businesses are using NetSuite, a fantastic Software-as-a-Service (SaaS) platform which offers a comprehensive suite of applications for managing various business aspects. The service has modules for finance and accounting, inventory management, customer relationship management, human resources, e-commerce, and more—all perfectly appropriate for SMBs. Of course, if you’re in charge of a small [...]

These 2 Xerox Apps Help You or a Guest Start Printing – Fast!

Sometimes you just need to print an important document—and you need to do it now! Modern Xerox multifunction printers are equipped to provide you with a ton of different options. From customized built-in settings, to third-party apps, to security settings, there’s a lot going on. And when you have everything working just the way you and your team like it, your Xerox device will be more of a workplace assistant than just [...]

macOS Ventura Print Dialog Changes & Post-Update Xerox Device Troubleshooting

If you’ve updated your Apple devices to macOS Ventura, here’s the good news: as long as your Xerox driver is up to date, you shouldn’t be experiencing any major issues. Now that we’ve all breathed a collective sigh of relief—as you may know, the first few months of these major operating system updates can sometimes require more troubleshooting than many of us would like—let’s take a moment and talk about what you [...]

Automate Manual Tasks for Repetitive Business Processes Using Robotic Process Automation

If, like most businesses, you and your staff engage in repetitive (but ultimately important) tasks each day, there’s a good possibility your organization would benefit from robotic process automation (RPA). RPA is the term used for advanced software that’s capable of mimicking and automating repetitive human actions. It sounds fancy—and, in a way, it is—but RPA is easy to set up and start using for organizations of all sizes thanks to Xerox’s [...]

Did You Know Xerox Provides Free Print Resources for Small Businesses?

Finding a good resource for high quality document templates can be pretty difficult—and nearly impossible if you want those templates to have a price tag of zero. At least that used to be true. Xerox—apparently in their ever-continuing quest to do the impossible—actually provides a huge variety of excellent document templates for free. Many Xerox device owners aren’t aware of that fact, so that’s why we want to shed a little light [...]

Give Your Document Processing System Super Powers: Introducing Combination Workflows

Does your organization have a document processing system? The term document processing system sounds very stuffy and official, but really all it means is how your office handles paperwork. A good document processing system means that the paperwork you get (both physical and digital “paperwork”) or create gets processed in such a way that the people who need it, get it—and in the format they need it in. A great foundation for [...]

3 Built-In Features of Your Xerox MFP to Start Using Today

Did you know that modern Xerox multifunction printers have a lot of fantastic built-in features that require no app downloads, no subscriptions, and no extra anythings? Sure, your MFP can print, copy, scan, and fax—but it can do a lot more out of the box than you might be aware of. In today’s post on the QDoxs blog, we’re going to take a look at three of these awesome features. Let’s start [...]

How to Back Up Your Xerox MFP’s Configuration Settings

Did you know that it’s possible to back up your Xerox MFP’s configuration and settings? It’s easy to do, and if you ever need those settings, you’ll be so glad that you did it. In today’s post on the QDoxs blog, we’ll go over how to create a clone of your configuration settings, why you’d want to, and the additional benefits of doing so. Let’s begin: How to Backup Your Device Settings [...]

How to Automate Common Workflows With Xerox Workflow Central

How would it feel to save an hour week? How about two? Three? Five? What would it mean for your bottom line if your entire team was able to save time like that—how would efficiency boosts like that translate quarterly? Annually? For most of us, time savings that dramatic would make a huge difference. We’re here to tell you that it’s possible—our team recently had a chance to review the latest updates [...]

Have You Tried the Free @PrintByXerox Service Yet? Here’s How it Works

These days, it’s rare that something is free, works extremely well, and can have a sizable, positive impact on your daily workflow! However, that’s exactly what you get with the free @PrintByXerox service. This app is particularly useful if you ever have visitors to your office who need to be able to use the printer. The app allows you to give them access to the printer without having to set up new [...]

How to Cut Energy Expenditures With Your Xerox MFP’s Built in Energy Saving Features

Few businesses and organizations throughout the country would turn down a way to cut down their energy expenditures—especially these days! One of the best ways to reduce energy costs in your workplace is with modern Xerox office equipment. Multifunction printers and other devices made within the past few years have been specifically designed to use as little energy as possible, particularly when not in direct use. Have you ever heard of the [...]

Short on Time? Long Document to Read? This Xerox App Offers a Simple Solution

Have you ever wished that it was possible to read a short, summarized version of a long document, without losing context and not missing out on any of the important bits? What if you could have that information in your hands instantly, whenever you wanted, for whatever kind of document you need to rapidly comprehend? That is exactly the kind of thing you can do with the impressive Xerox Summarizer app. We [...]

Use Xerox Technology to Put an End to These Common Office Bottlenecks

How smoothly your office runs can have a huge impact on your annual performance, employee satisfaction, and just how easy it is to generally get things done throughout the day. So-called office bottlenecks are often small, insidious little inconveniences that, over time, add up for a potentially significant loss in revenue and team productivity. Imagine that only 20 minutes per day are lost to these seemingly “minor” delays. Over the course of [...]

Choosing the Optimal Scanning Method: SMB vs. Cloud Solutions

Modern Xerox multifunction printers give you a lot of options, especially with what happens after you scan a document. Do you want to email it? Send it to a client? Save it to a cloud storage platform? Print out a copy immediately? All these things (and quite a few more) are possible with your Xerox MFP. In today’s QDoxs post, we’ll take a look at how to pick between scanning documents and [...]

The Many Benefits of Repurposing Your Paper Documents Into Flexible Digital Formats

Converting your hard copy documents into a digitized format is useful for more than just digital archival—although there’s a lot of benefit to archival alone. Digitally archived documents, if stored in a redundant manner (i.e., a cloud storage service which guarantees the safety and longevity of your files such as DocuShare from Xerox), will never be lost due to natural disaster, theft, or simple misplacement. They also don’t take up valuable space [...]

Major Operating System Updates and Keeping Your Xerox MFP Online

Whenever a major operating system upgrade is released, such as Windows 11 or Monterey 12 for macOS, we all tend to hold our breath for a few moments, don’t we? Fortunately, things seem to be going pretty smoothly this time around—if you’ve made the upgrade, you’ve probably found that your Xerox MFP is continuing to function as expected with little to no intervention on your part. For those of you who haven’t [...]

Xerox Timesavers: Scan With Print App & More

We’ve talked a lot about some of the really impressive innovations Xerox has been pushing out over the past few years. Just recently here on the Qdoxs blog, we discussed variable data printing, how to automate accounts payable, and even got all futuristic with Xerox’s latest foray into providing technical support with augmented reality technology. The history of Xerox and its relationship with this kind of boundary-pushing innovation is actually really interesting—our [...]

3 Easy Methods of Avoiding Print Quality Issues With Your Xerox Multifunction Printer

One could easily argue that Xerox has become an industry leader thanks to innovation, affordability, and a strong community spirit—even though these days that community spirit is on a global scale!—and they’d be right about all of those things. But perhaps the most important contributing factor to Xerox’s market position can be summed up in a single word: reliability. That’s why it can be frustrating when you’re not getting the quality of [...]

Introducing the New Xerox C230 and C235 Color Printers

The office equipment landscape has changed over the years, with many of the “major players” designing and manufacturing devices aimed at larger organizations. Small workgroups or single-users often found themselves using cheaper-yet-subpar units due to budgetary constraints, or spending more on a printer or MFP with a feature set that exceeded 90% of what these users needed to do—namely, print good-looking documents reliably. That, we are very pleased to report, is no [...]

The Future is Now: Provide Real-Time Augmented Reality Support to Customers With Xerox CareAR

Sometimes a technology comes along and you just know it’s going to be a game changer. That’s been the general consensus on CareAR, an augmented reality software company which was recently acquired by Xerox. The eponymous CareAR App breathes some truly impressive new life into the way businesses can provide technical support to their clients—it all feels very futuristic, but it’s available now. In today’s QDoxs blog post, we’re going to delve [...]

How to Speed Up Printer Setup With the Xerox Smart Start Installer

Need to get a new printer up and running quickly? In the past, this used to be a bit of a chore—fortunately, Xerox has made a lot of improvements over the years, and pretty much any machine made in the last decade or so will be more or less of a total breeze to set up. Thanks to cloud printing, in many cases drivers aren’t even necessary to install on your computing [...]

Must-Read Tips on Keeping Your Hard Copy Paperwork Safe

Even businesses and organizations with robust sustainability initiatives will ultimately end up accumulating some degree of physical paperwork—the question is, what to do with it all if you plan on keeping it around for years at a time? In this post on the QDoxs blog, we’ll be taking a look at how to properly store your hard copy documents (or blank printer paper, for that matter) and why and how to digitize [...]

What is the Xerox Accounts Payable Automation Service?

Traditionally-minded accountants might flinch at the idea of automating accounts payable processing, but they usually start to come around once they hear about the cost and time reductions associated with a robust, reliable system like the Xerox Accounts Payable Automation Service. In a moment, we’ll take a look at those cost and time savings numbers, but first, let’s take a moment to get to know how the Xerox Automated Payments Service works. [...]

Why We Carry and LOVE Fujitsu Scanners

It’s no secret that we’re big fans of Xerox technology here at QDoxs. You might even go so far as to say that we LOVE Xerox office equipment above all else. That’s because we believe—with good reason—that Xerox is responsible for providing the most effective, streamlined means of creating a unified print environment. This company has been an industry leader for nearly 115 years and has broken multiple records, invented technology we [...]

The Unseen Cost of Legacy Technology: When to Buy a New Xerox Multifunction Printer

It can be tough to let go of office equipment. We often think to ourselves, “why fix what’s not broken?” Even if your old equipment is happily chugging along—barring those little hiccups here and there, and you know what we’re talking about—you’re almost certainly still paying a price. In today’s post, we’ll examine what that price is and how to avoid it by upgrading to modern Xerox technology. It might be hard [...]

Xerox, Then and Now: A Nearly 115 Year History of Innovation

As you might have guessed, our team here at QDoxs are all big fans of Xerox technology. Many of us were working with Xerox products in our own office environments before coming to work at QDoxs, so our love of this leading brand isn’t just because we work here! Today, we wanted to share with you a little history about the formation of our favorite market leader in innovative technology: Xerox, the [...]

How to Integrate Evernote With Your Xerox Multifunction Printer

Evernote, since its inception over twenty years ago, has been countless professionals note-taking app of choice. Feature-rich, reliable, and accessible on pretty much any of your devices, this app has been fantastic for note-takers and data-hoarders alike. While there were some bumps in the road with version 10 last year, things seem to be getting smoothed out—so if you weathered the storm, you’ll be excited to know that you can integrate the [...]

Get 50 Free Variable Data Templates With the Xerox Connect App for XMPie

Variable data printing, when properly applied, can be an incredibly powerful tool for nearly any kind of business, regardless of industry… and yet it’s a technology that’s still criminally underutilized. In today’s post, we’ll find out more about variable data printing, what it can do for your business, and how you can give it a try today—for free. What is Variable Data Printing? Variable data printing is a method of customizing or [...]

The Top 3 Most Exciting New Xerox MFP Apps Available Now

It seems like every week we hear about some amazing new app Xerox is offering over at the App Gallery, so we decided to share with you some of the ones we’re the most excited about. If you want to get an idea of how much you can customize your MFP, this should be enough to get you feeling inspired! Let’s take a look at the apps: #1 – Connect for Sage [...]

You Don’t Have to Be Together to Succeed Together: Remote Work Tools From Xerox

With an unprecedented amount of businesses utilizing remote work for the first time this year, owners, managers, and leaders everywhere are racing to figure out new workflows and strategies that keep their operations running smoothly. Things start to get even more complex when some staff members are at the office and others are working from home or other remote locations. We assure you, there is a light at the end of the [...]

Note-Takers, Rejoice! Your Xerox MFP Can Now Digitize Your Handwritten Notes Automatically

Taking notes by hand with a pen and paper is often preferable to using a mobile device or laptop. As advanced as our 21st century technology is, you don’t have to wait for a legal pad to “boot up” or ever have to wait for its battery to charge! No matter how high-tech your industry is, there’s a pretty good chance you and your staff take notes the old fashioned way at [...]

iXware Scanning vs. XMPie: Which is Right For Your Xerox MFP?

One of the most powerful things about modern Xerox technology is the level of customization that it offers users. If you were to compare the multifunction printer of one company to another, you’re more than likely going to find that they’re both set up to meet completely different goals in an efficient, effective manner—even if they’re the same model of printer. However, it can be confusing to sort through all of the [...]

Designers, Are You Going Beyond CMYK Yet? Here’s How and Why to Use CMYK Plus

As a creative person, one of the easiest “traps” to fall into is complacency—you know, getting used to the way you do things a little too much. Some people call it a rut, others might call it obstinate, but the reality is that one of the reasons you became a designer in the first place is almost certainly because you enjoyed experiencing (and creating) new experiences. If you want to get some [...]

Sensitive Documents? No Problem. Here’s How Xerox Helps You Keep Them Safe

Most businesses have to work with information that’s at least somewhat sensitive in nature. Even if you aren’t in, say, the healthcare industry where data handling requirements are strict, chances are you still have to protect confidential data like client details, employee information, financial records, and so on. It seems that a day rarely goes by that we don’t hear a major news story about a company having their data breached by [...]

What Happens During a Managed Print Assessment?

No two businesses are exactly the same. Therefore, there really isn’t a “one size fits all” for managed print services. Or at least there shouldn’t be—here at QDoxs, we want to take the time to get to know your business, your unique goals, and how we can best serve you. In order to do so, we ask that you participate in a managed print assessment. Here’s What to Expect During Your Managed [...]

How Xerox and Kno2 Lower the Cost of HIPAA Compliance for Healthcare Providers

HIPAA compliance has become increasingly difficult for healthcare providers, especially if those providers are smaller, and in some cases, even if they’re in the “midsize” range. By no means are stricter HIPAA regulations a bad thing—most providers and patients would agree that it’s a very good thing indeed to take these kinds of things as seriously as possible. In this day and age, few would argue that better security practices for handling [...]

Xerox PrimeLink B9100 Black and White Printer is Feature Packed and Production Ready

Did you know that a significant percentage of all printing that goes on, worldwide, is in black and white? It’s true. Monochrome printing is responsible for about 60% of all documents everywhere—needless to say, getting it right is important. That’s why Xerox has created the PrimeLink B9100 Series of black and white printers capable of printing, copying, and scanning… and so, so much more, as you’ll see in today’s post. Let’s dig [...]

Track Printing and Boost Sustainability With PaperCut MF

Most office administrators would agree that the number one way that they reduce spending and waste in the workplace is by tracking print usage. After all, print costs can be responsible for three to five percent of total operational costs. Does that figure sound a bit high? The reality is that the majority of businesses don’t track their print costs. Supplies, maintenance, and IT work all add up and tend to be [...]

How to Boost Document Handling Efficiency With Xerox and the Nuance eCopy Document Capture and Management Software

There’s a “secret” to improving efficiency in nearly any office—but it takes a little practice. The key is to have an eye for bottlenecks, those particular pain points during your workflow where problems and slowdowns always seem to consistently occur. Once you’ve identified a bottleneck, you can take the necessary steps to resolve whatever it is that’s causing the problems. One of The Most Common Causes of Office Bottlenecks One of the [...]

Teachers, Spend Less Time Grading and More Time Teaching With The Xerox Connect App for Remark Test Grading

The vast majority of teachers entered the career because they’re excited about doing what they do best… teaching. Inspiring students young or old, helping their local communities, and spreading valuable knowledge and information to anyone willing to hear it. Understandably, teachers aren’t exactly living their dream when they’re drowning in paperwork—especially when that paperwork is a stack of tests to grade. What if that process could be made easier and faster, with [...]

How to Meet Your Company’s Sustainability Goals With Xerox and PrintReleaf Certification

An increasing number of companies are implementing environmental sustainability initiatives. Doing so has numerous justifications and benefits in addition to simply being better for the environment. Many businesses and organizations have found that a focus on sustainability can also help positioning for a competitive advantage, largely thanks to a growing consumer interest in responsible environmental practices. In other words, more and more people prefer to purchase products and services from companies with [...]

Why Businesses With an Electronic Document Management System (EDMS) Are Better Organized & Save Money

Many small business owners, team managers, and office administrators have quickly learned the value of organization. If that sounds familiar, it’s because you likely realized during your first few months on the job that the more organized you are, the more time you can save—and time, as they say, is money. The importance of organization cannot be overstated for any business that wants to reach their performance goals with less stress, more [...]

Why Small and Midsize Businesses Choose Xerox DocuShare Flex

One of the primary features that defines modern Xerox multifunction printers is their ability to connect users with the cloud. Owners are free to integrate their printers with nearly any major cloud storage provider they prefer, including Dropbox, Office 365, or Google Drive. But did you know that Xerox offers its own cloud solution called DocuShare Flex? This cloud-based platform has been designed specifically with small and midsize businesses in mind, making [...]

A Modern Self-Service Document Processing Machine: Introducing the Xerox Instant Print Kiosk

If your business or organization offers one or more self-service document processing machines for customers or students, you likely already know what the biggest problem with these devices can be: the occasional—or sometimes frequent—need for employee intervention, or, in other words, the need for an employee to help a customer with their task. With an outdated, difficult-to-use, or otherwise subpar unit, the necessity for employee intervention can be surprisingly often. When your [...]

Almost Everything Can be Customized on Your Xerox MFP

One of the most powerful features of modern Xerox multifunction printers is just how much the feature set itself can be modified, custom-tailored, and otherwise molded to the user’s exact needs. While technology has and continues to rapidly advance, so often it feels like it’s working against us rather than for us—if you want to have a productive workplace with efficient workflows, this should never be the case. Whenever your office equipment [...]

How Xerox Implemented Voice Control for Multifunction Devices to Boost Productivity and Compliance Around the World

Controlling your printer with voice commands takes some getting used to. In the not-so-distant past, we became accustomed to giving machines voice commands that sound stilted and robotic—“next page,” “display data,” and so on. It wasn’t until we started speaking to our cell phones and addressing them “by name” that we started to get used to the idea of speaking to technology naturally. And it makes a world of difference, both in [...]

Fleet Management Made Easy With the Xerox MySupport Portal

If your business doesn’t have a managed print service, the next best thing for fleet management is the Xerox MySupport Portal for customers of a full-service maintenance or lease agreement with Xerox. MySupport is a user friendly and intuitive online platform that allows users to manage an entire fleet of Xerox printers and other multifunction devices. Not only is it easy to use, it’s powerful—you can manage your support and driver content, [...]

How to Enhance Your Document Workflows With These Productivity-Boosting Xerox MFP Features

Businesses can save thousands of dollars per year by optimizing their document workflows. That’s not an exaggeration—forgetting the obvious budget improvements for printer supplies, the time savings alone can stack up, and fast. Assume that there are roughly 260 working days per year after holidays and weekends. If a small business with, say, 10 employees makes a few changes that saves each employee 10 minutes per day, that stacks up to over [...]

How Print Marketers Are Using Variable Data Printing to Sell More

One of the defining skills of businesses seeking to maximize their marketing efforts is the capability to optimize. Those businesses which can successfully optimize an advertising campaign tend to quickly overtake their competitors who don’t take the extra time and care necessary to truly squeeze the most out of their creatives. There’s plenty of different optimization strategies an advertiser could take with their print marketing materials—A/B testing, better graphics or copy, or [...]

Advanced Printing Tips: Using Your Xerox MFP For Tri-Folds, Booklets, and More

Many small businesses have a Xerox multifunction printer installed in their office because they need it for its most basic (but still awesome) features, namely: printing, copying, scanning, and faxing. While your Xerox machine can do all of these things very well—they are its primary functions, after all—it can do so much more. Many of those same small business owners realize that a lot of their print marketing materials that they were [...]

The Best Xerox ConnectKey Apps to Start Using in 2019

With the new year upon us, many small business owners and office managers are looking for ways to improve team productivity and efficiency—do it right, and this could be your best year yet. One of the best tools in your arsenal is your Xerox multifunction printer. But are you really getting the most out of it? ConnectKey-enabled Xerox devices can access the Xerox App Gallery, where you’ll find apps that can extend [...]

Boost Your Sales With These 5 Small Business Print Marketing Tips for the Holidays

The holidays are nearly upon us, and savvy business owners everywhere are looking for innovative ways to improve sales and better reach their target audiences through a variety of marketing channels. One channel that shouldn’t be neglected this year is print—did you know that on average, direct mail print marketing can yield up to a 13 to 1 return on investment? That’s massive (and significantly more than even the best optimized email [...]

How Will You Take Advantage of the Top Print Marketing Trends Predicted for 2019?

Can you believe that the new year is almost upon us? Businesses ranging from startups to enterprise-tier organizations are already looking to the future to see what 2019 holds. The one thing they all seem to have in common is a larger focus on print marketing. While digital advertising isn’t going anywhere anytime soon, it has hit some rough patches in recent years. For example, did you know that by the end [...]

5 Easy Steps to Secure Your Xerox Printer

Whether you have a small business or manage an enterprise organization, it’s almost certain that one of your biggest concerns this year has been data security. The news has been chock full of reports on data breaches, ranging from Facebook to Panera Bread. Protecting your personal data, your customer’s personal data, and internal documents and communications has never been more important. Fortunately, Xerox office equipment has never been easier to secure—even if [...]

Why You Should Use Your Xerox Printer’s Address Book Feature

Have you ever scanned a document at your multifunction printer, walked back to your desk, pulled up the file, attached it to an email, and, finally, sent it off to its intended recipient? You probably have—but there’s a better way. If you haven’t started using the address book function on your Xerox MFP yet, the above scenario is just one of many reasons this feature can vastly improve your workflow. In this [...]