One of the primary features that defines modern Xerox multifunction printers is their ability to connect users with the cloud. Owners are free to integrate their printers with nearly any major cloud storage provider they prefer, including Dropbox, Office 365, or Google Drive. But did you know that Xerox offers its own cloud solution called DocuShare Flex?
This cloud-based platform has been designed specifically with small and midsize businesses in mind, making it easy to do things like file storage and sharing, collaborative editing, invoicing, and more.
In today’s post, we’ll take a look at why businesses are increasing choosing to integrate their Xerox multifunction printers with DocuShare Flex and enjoying enhanced digitization efficiency and overall business productivity.
Let’s begin by discussing the benefits of cloud documents for businesses of all sizes:
DocuShare Flex Makes Using the Cloud Easy
Integrating a cloud storage platform like DocuShare Flex opens up many different exciting possibilities for a business. Perhaps the most notable is the ability to digitally archive hard copy documents.
Digitally archived documents present several distinct advantages over hard copy. First and foremost, when stored on a platform like DocuShare Flex, your documents can be searched in mere seconds—no more going to the filing cabinet and digging around until you maybe find the right document. This efficiency can translate into hundreds of hours of saved labor time for many businesses.
The benefits don’t end there though. Cloud storage is “offsite,” meaning that your files are stored on servers not physically located at your place of business. This essentially eliminates the chance of theft or damage in case of a natural disaster. Far too many businesses have lost their entire hard copy documents in a fire or flood, often taking months to recover.
Finally, DocuShare Flex makes collaboration between your team members easy. Two or more associates can both simultaneously work on the same document or spreadsheet. If you have remote workers—for example, a member of your staff goes on an out of town business trip—they can still have access to all the files they might need and continue to collaborate with their colleagues.
These benefits are just the beginning of how a Xerox multifunction printer with DocuShare Flex can do for your business. But you might think that with all these great features, there must be some degree of complexity in the set up, right? Not necessarily…
DocuShare Flex Has Been Designed With Industry-Leading Ease of Use in Mind
Since DocuShare Flex has been built specifically with small and midsize business in mind, the set up process and user operation is designed to be as user-friendly as possible. If you have experience with other cloud storage platforms, you’ll be right at home with DocuShare Flex.
The platform offers many familiar features such as structured folders for file organization, a robust search function, and clearly defined file permissions (i.e., who can access what). Most office staff will require little or no training before using the platform comfortably.
Furthermore, integration with your Xerox multifunction printer won’t likely require the assistance of dedicated IT personnel. The entire system has been so put together than even non-technically-inclined individuals should have little trouble finding their way around.
Learn More About How Xerox Can Help You Grow Your Business
If you’d like to learn more about how Xerox office equipment can transform the way you do business and enhance productivity for your entire team, please feel free to get in touch with us at (562) 435-2769. You can also send us an email or visit us in person at our convenient Seal Beach location.
